New Employee Welcome Kit

Category: education

Apps Involved: Word, Teams, OneDrive

Complexity: Moderate (3-4 apps)

Description

Creates a complete onboarding package for a new hire — including a personalized welcome document, a starter OneDrive folder, and a Teams welcome message to the team — all from a single prompt.

The Prompt

Create a new employee welcome kit for [EMPLOYEE_NAME], who is joining as [JOB_TITLE] on [START_DATE].

1. Create a personalized onboarding document in Word that includes:
   - A welcome message addressed to [EMPLOYEE_NAME]
   - Role overview for [JOB_TITLE] on the [TEAM_NAME] team
   - First week schedule outline (Day 1 through Day 5) with placeholder activities appropriate for the role
   - Key contacts: [CONTACT_1_NAME] ([CONTACT_1_ROLE]), [CONTACT_2_NAME] ([CONTACT_2_ROLE])
   - Links to important resources: [RESOURCE_1], [RESOURCE_2]
   - A 30/60/90-day goal framework with blank fields for the manager to complete

2. Create a OneDrive folder named "[START_DATE] [EMPLOYEE_NAME]" and save the onboarding document there.

3. Send a Teams message to [TEAM_CHANNEL] announcing the new hire. Include:
   - A warm welcome announcement
   - [EMPLOYEE_NAME]'s role and start date
   - A prompt for teammates to introduce themselves

4. Draft a welcome email to [EMPLOYEE_EMAIL] with a brief personal note from [MANAGER_NAME] and a link to the OneDrive folder.

Expected Outcome

• A polished Word onboarding document with a first-week schedule and 30/60/90-day framework
• A dated OneDrive folder for the new hire with the document saved inside
• A Teams channel welcome announcement posted to the team
• A drafted welcome email to the new employee ready for manager review

Tips & Variations

• Replace all bracketed tokens before running. Minimum required: [EMPLOYEE_NAME], [JOB_TITLE], [START_DATE], [TEAM_CHANNEL], [EMPLOYEE_EMAIL], [MANAGER_NAME].
• Variation: add “also create a Planner task board in the folder with standard onboarding tasks and assign them to [MANAGER_NAME]” for a tracked onboarding checklist.
• Variation: include a [DEPARTMENT_HANDBOOK_FILENAME].docx reference to pull role-specific content into the welcome doc.
• Works equally well outside education — applicable to any org onboarding a new team member.

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Save your file as prompts/education/new-employee-welcome-kit.md.